Other Information for Parents
Things you can do to help
The encampment has long days and lots of physical activity. Probably more than your teenager is used to. Anything you
can do to encourage them to get in physical shape prior to the encampment will help that transition. If they have
been ill, consider very carefully whether they should attend. While we can handle minor ailments, if someone cannot
participate in at least 80% of the encampment, we may make the decision to send them home. This is disruptive for you (since you
will be responsible for getting them home), and it is also upsetting to the cadet and to the new friends they have
made at the encampment. Cadets that have recently been exposed to any infectious disease should obviously not attend. If you have any
concerns or questions, contact the Encampment Commander prior to coming to the encampment.
Since they will probably be more active than at home, if they have ever had allergies requiring the use of an inhaler or medications, these items should be brought to the encampment, even if they have not been necessary in the immediate past.
The major medical problem at the encampment is blisters. Make sure that their boots fit and that they have 'broken them in' prior to arriving at the encampment.
Make sure that they bring everything they need (especially bedding) and that everything is labeled with their name. There is an Equipment List from last year available for download - the current one will arrive in the mail in June. Make sure that they don't bring anything that is forbidden (i.e., gameboys, CD players, cell phones, food, etc.) or illegal (i.e., alcohol, drugs, tobacco products). The full list of contraband items will be included in the Information Booklet to be mailed in June. Forbidden items will be confiscated at in-processing and returned at the end of the encampment. It is better to not bring them in the first place. Any cadet found to have illegal items will be dismissed from the encampment.
If your cadet needs to bring any medications (either prescription or over the counter), it is necessary for you to sign the "Permission to Self Medicate" form. This form is available on this website, but will also be in the Information booklet sent in June. (See additional information in the Medications section.)
Approximately 3 to 4 weeks prior to the encampment, you will receive a letter asking for any additional information regarding your cadet that you would like to communicate to the staff. This might be last minute medical update, recent family emergencies, or educational difficulties.
Many cadets who are away from home for the first time experience homesickness while at the encampment. There is a period of adjustment that is natural when transitioning from summer vacation to a rigorous training schedule. Experience has shown that if cadets receive encouragement and give the encampment a chance for at least three days, most will end up enjoying themselves and even returning the next year.
If a cadet is having difficulty with homesickness, the cadet has many people at the encampment to turn to, including the cadet staff members, the Flight Training Officers, the chaplain staff, the medical staff, and the senior executive staff.
It is our hope that all cadets will remain at the encampment, complete the week's training, and graduate. If it becomes apparent that a cadet is having a great deal of difficulty with homesickness, a decision for the cadet to return home may be made after consultation with the cadet, the cadet's parents or guardians, and the senior member staff. If a decision is made for a cadet to leave the encampment, it is the responsibility of the parents or guardians to pick the cadet up from the encampment.
Communication at the Encampment
If your cadet doesn't write home, it's because the days are packed with activities, our Stratton site has no mailbox ( inbound or outbound), and the cadet will probably arrive home before a letter does. We purposely do not let cadets telephone to help them develop self-sufficiency.
In the event of any serious problem, we will contact you promptly. Should you have an emergency, the Encampment Information Booklet that will arrive in June, contains emergency contact information.
Each cadet is part of a flight of 17 other cadets. Each flight has two cadet staff members who are in charge of
the flight. These cadet staff members have attended encampments in the past and have been
chosen from an application process to serve in these positions. Each flight has one or two senior staff members
assigned directly to it. These senior members are called Flight Training Officers. In addition
to the Flight Training Officers, there are approximately 40 senior members who serve on staff for this encampment. Included
in this staff are 3 members of the chaplain staff and a medical staff of 3.
Cadets sleep in cabins of 12 people. One of the 12 is a cadet staff member, another is a senior member. Cadets at the encampment are free to approach any of these staff with any issue at any time.
The ultimate responsibility for the cadets and the week's events rests on the Encampment Commander.
Cadets can bring medications (both prescription and over-the-counter) but if the cadet is younger than 18, we need a release signed by
a parent or guardian. In addition all medications must be in original containers with dosing instructions and
labeled with the cadet's name. Prescription containers must contain the name of the prescribing physician, name of dispensing pharmacy, recipient name and any instructions
The Permission to Self Medicate Form must be brought to registration at the encampment with the designated medications. This form is on the Parents Section of the website and can be downloaded. It will also be included in the information booklet mailed to each cadet accepted to the encampment.
On the Application Form for the encampment you can designate whether you will permit over-the-counter medications not brought to the encampment by your cadet to be dispensed as needed by the encampment staff.
Civil Air Patrol has recently issued a new regulation (CAPR 160-1 Handling of Cadet Medications). This regulation is in effect for all cadets under age 18. A link to this regulation is on the Parents web page.
The Air National Guard Services Division orders and prepares our meals, with assistance from the Encampment Services staff.
Every effort is given to providing nutritious and appealing selections. There is generally a salad bar at every meal, and
peanut butter and jelly is always available. Vegetarian meals are offered for those participants who have indicated their
request on their application. While every effort will be made to identify items that include nuts, we cannot guarantee
that all selections will be nut-free. If your cadet has a medical need to have food available to eat between meals, be sure to
include this on the form that is sent to you prior to the encampment.
If your cadet has dietary needs beyond what has been described above, you should contact the registrar prior to completing your application. We can accomadate a limited number of individuals who wish to bring and prepare their own meals, either for health or religious reasons. But this must be communicated to the encampment staff and approved prior to the acceptance date.